Lease of Ground Space for Telecommunications Equipment Shelter at 1657 Main Street, Brewster

The Town of Brewster, Massachusetts, acting through its Select Board, the awarding authority, is accepting proposals to lease space to a singular telecommunications provider or company for the installation and maintenance of equipment shelter on the Town-owned property located at 1657 Main Street (the “Property”). 

The Town entered into a long-term telecommunications lease in 1996 with a telecommunications company for the installation and maintenance of a telecommunications tower (the “Tower”) on the Property (the “Master Lease”).  The current tenant under the Master Lease is Crown Castle (the “Current Tenant”).  The Current Tenant enters into subleases with telecommunications providers for space on the tower.  The subleases enter into a site lease agreement with the Town, authorizing the sublessees to install equipment shelters at the base of the Tower (the “Site Agreements”).  The available space contains 200 square feet.  No other use or alteration to the Property is permitted under the Site Agreements.

The Town is issuing this Request for Proposals to solicit proposals from telecommunications providers for the sole purpose of installing and maintaining their equipment sheds.  Proposers are advised that if they are selected by the Town, the Site Agreement does not and will not grant the proposers the right to install any antennas or other communications devices on the Tower.  The selected proposers must negotiate separately with Crown Castle for space on the Tower.

The term of each lease will be ten (10) years, with an option to extend the term of the lease for two (2) additional terms of five (5) years each, for a term of twenty years (20) in total.

The Request for Proposal (RFP) is available beginning March 27, 2024 at the Town Manager’s Office, Brewster Town Hall, 2198 Main Street, Brewster, MA 02631, from 8:30 a.m. to 4:30 p.m or on our website, https://www.brewster-ma.gov/procurement-services.

Proposers may correct, modify or withdraw proposals, in writing only, not less than forty-eight (48) hours prior to the date set for proposal opening.  Corrections or modifications must be in a sealed envelope when submitted.

Each original proposal must be delivered together with three (3) additional copies in a sealed envelope clearly marked “Request for Proposals: Lease of Equipment Space on Main Street Property”:

Proposals will be accepted until May 15th at 11:00 AM at the Town Manager’s Office at the Brewster Town Hall.

The Town has established a minimum annual rent of Twelve Thousand Dollars ($12,000.00) for lease of the Equipment Space, which sum shall increase annually during the term of the lease by three percent (3%). Proposers are encouraged to offer more than the minimum rent as price is one of the comparative criteria.  The payments due to the Town for the lease of the Equipment Space is separate and apart from the collocation fees that Crown Castle is required to pay the Town for any space used on the Tower by the successful proposers.

The Town will conduct a site visit on the Property on April 25, 2024 for the purpose of conducting a visual inspection of the Tower and the Equipment Spaces.

All proposals shall remain open and available for acceptance by the Town for a period of one hundred twenty (120) calendar days from the deadline for submission, or until any and the lease has been executed, or this Request for Proposals is cancelled, whichever occurs first.

The Town of Brewster reserves the right to reject any or all proposals, waive informalities, and to award the lease in the best interest of the Town.  Any proposal received after the time and date specified shall not be considered.

Peter Lombardi, Town Manager/CPO